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Reproduction and Use Fees

Fees are current as of February 2016, but are subject to change.  Included below are fees for images (photographs and archival materials) and  audiovisual material.

Images (Photographs and Archival Materials)

The fees below apply to photographs as well as archives and manuscript material. To place an order, use the Image Reproduction Order Form for Images from West Virginia History OnView or the Order Form for Reproductions of Maps, Manuscripts, and Other Images. Please allow up to 3 weeks for the completion of your image order--rush requests must be noted in the reproduction order form.

1. Prints (per copy):

Paper Types: Glossy, Luster, and Matte

5 x 7: $10.00
8 x 10: $15.00
11 x 14: $25.00
13 x 19: $35.00
16 x 20: $50.00
17 x 22: $60.00
Oversize: Charge is calculated on a case-by-case basis

2.  Digital Scans (per copy):

All images are scanned at 600 dpi unless otherwise requested or otherwise indicated.

Existing Scan at 600 dpi $10.00
New scan at 600 dpi:
Original image no larger than 11 x 17 inches
$15.00
New Scan at 600 dpi:
Original image larger than 11 x 17 inches
$25.00
New Scan between 601 – 1200 dpi $20.00
New Scan at 1201 dpi and higher $30.00
Editing of digital files (by request only) $20.00 per hour
Sanborn Maps (available at 150 dpi) $10.00

3.  Preservation Fee (per item):

All images are scanned at 600 dpi unless otherwise requested or otherwise indicated.

Personal Research (not to be published) No Fee
Non-profit Projects $15.00
Commercial Projects $50.00

The fees you pay to the WVRHC help with the care, time, and effort it takes to preserve these materials.

Thank you for your support!

4. Service Fee: We reserve the right to charge a service fee for orders over 15 images.

5. Rush Fee: We reserve the right to charge $30.00 for labor required to process special requests or rushed requests.

6.  Shipping and Handling / Transfer of Digital Images : $5.00 plus special handling fee for fragile items.

7.    All West Virginia nonprofit organizations will receive 50% off the amount of their entire order.

Audiovisual Materials

To place an order, use the Sound Recordings and Motion Pictures Reproduction Request Form.

1. Reproduction Fees for Sound Recordings:

  • All audio reproduction requests are to be prepaid.
  • For each audio cassette or reel-to-reel tape used as a source for reproduction, a $15.00 fee will be assessed for a single side, $26.00 for both sides.
  • For each digitized collection used as a source for reproduction, a $10.00 fee will be assessed.
  • For requests of compilation sound recordings involving multiple source recordings, a $25 per hour minimum engineering fee will be assessed.
  • A 50% discount will be given on the total charged to West Virginia non-profit (501c3) organizations.

2. Reproduction Fees for Videocassettes and Motion Pictures: $25 per file if already digitized. Cost recovery plus $20 per hour service charge if not digitized.

3. Special Hourly Fee and Rush Fee: We reserve the right to charge $20.00 for labor required to process special requests.

4. Shipping and Handling/Transfer: $5.00 plus special handling fee for fragile items

5. Preservation Fees: All use fees are for one time, non-exclusive use . The WVRHC does not grant open ended permission for future editions or other uses, and never grants exclusive rights. Please note carefully the requirements stated in the Reproduction Agreement section of the Sound Recordings and Motion Pictures Reproduction Request Form.

Academic, Non-Profit, or News Reporting - Audio: $20 per project, production, or broadcast

Academic, Non-Profit, or News Reporting - Motion Pictures: $40 per project, production, or broadcast

Commercial Use - Audio: $40 per project, production, or broadcast

Commercial Use - Motion Pictures: $150 for 5 minutes of film or less per project, production, or broadcast. Fees to be determined on a case by case basis for greater than 5 minutes of footage.