Sound Recordings and Motion Pictures Reproduction Request Form

West Virginia and Regional History Center
West Virginia University Libraries
PO Box 6069 - 1549 University Ave
Morgantown, WV 26506-6069

Conditions for Use

1. Permission will be granted for the use of copies of sound recordings and motion pictures from the West Virginia and Regional History Center (WVRHC) for the following three categories of use: 1. Research (personal), 2. Academic and Non-Profit and News Reporting, and 3. Commercial. Use fees are assessed for any use other than Research (personal). A completed Conditions for Use form and full payment is required before copies will be released.

All fees are for one time, non-exclusive use. The WVRHC does not grant open-ended permission for future editions or other uses, and never grants exclusive rights. Any additional use of audio or motion picture material for the same or different category must be applied for as a separate use. Additional use fees may apply at that time.

2. Credit must be given using the following credit line:

West Virginia and Regional History Center
WVU Libraries

Crediting of each item is mandatory in all cases, unless an exception is granted in writing.
For audiovisual productions, credit can be listed with other sources. For printed material accompanying audiovisual productions, credit at the point where the sound recording or motion picture is discussed.
For exhibitions, credit within the exhibit area.
The WVRHC reserves the right to double use fees when WVRHC audiovisual materials are published without credit and there are any violations of the terms.

3. The WVRHC will be given one complimentary copy of any audiovisual production in which our sound recordings or motion pictures appear. Exceptions may be made for productions of exceptional expense, but must be agreed to and noted on this form.

4. The WVRHC cannot, does not, and will not warrant and represent that it owns all rights to audiovisual material within the WVRHC. Responsibility for determining if additional permissions are needed in regard to matters including but not limited to copyright and invasion of privacy must be assumed by the user.

5. In providing reproductions of sound recordings or motion pictures and authorizing their use, the WVRHC does not surrender its right to either publish them or to grant permission to others to do so.

6. Users may not sell, donate, or otherwise transfer reproductions of sound recordings or motion pictures to other individuals or organizations without written permission from the WVRHC.

7. Users may not sell, donate or otherwise transfer reproductions of visual images to other individuals or organizations without written permission from the WVRHC.

8. The WVRHC reserves the right to limit the number of sound and motion picture recordings copied; to restrict the reproduction or use of rare or valuable material; to make special quotations on material involving unusual difficulty in copying; and to charge higher use fees to commercial users.

Agreement to Conditions for Use

1. I acknowledge that I have received, read, and understand "Conditions for Use" as it appears on this form, and agree to comply with all the rules listed therein, and that violation of the rules is grounds for revocation of permission to use the WVRHC.

2. Statement of Intended Use (Please be specific regarding the means by which the sound recording or motion picture will be reproduced. Please use the same wording as is used for your statement on the order form, below):

Name:

Date:

Ordering Information

Required Conditions: Payment in advance and a signed Conditions for Use form must be returned before sound recordings or motion pictures will be released. You will receive the needed forms and information in the reply e-mail after your order has been submitted.

Please provide information for each reproduction request.

Description of sound recordings or motion pictures requested:

Collection number (required)	Reel or disc number (if available)	Title or Description (required)	Date (if applicable)
Collection no. 1	Reel no. 1	Title 1	Date 1
Collection no. 2	Reel no. 2	Title 2	Date 2
Collection no. 3	Reel no. 3	Title 3	Date 3
Collection no. 4	Reel no. 4	Title 4	Date 4
Collection no. 5	Reel no. 5	Title 5	Date 5
Collection no. 6	Reel no. 6	Title 6	Date 6
Collection no. 7	Reel no. 7	Title 7	Date 7
Collection no. 8	Reel no. 8	Title 8	Date 8
Collection no. 9	Reel no. 9	Title 9	Date 9
Collection no. 10	Reel no. 10	Title 10	Date 10

Indicate the type of use you are applying for (please check only one):

	Research (personal)
	Academic and Non-Profit and News Reporting
	Commercial

Statement of intended use - Please use same wording as your statement on the Conditions for Use form (above):

Please note any special requests regarding the order:

Name:
Organization (if any):
Address:
City:
State:
Zip Code:
Telephone:
Email:
Fax (if any):

Note: Please do not put hyperlinks in the form--doing so may cause our system to flag your order as spam.

What is one + seven?

Rates

Rates are current as of May 2015, but are subject to change.

1. Reproduction Fees for Sound Recordings:

All audio reproduction requests are to be prepaid.
For each audio cassette or reel-to-reel tape used as a source for reproduction, an $18.00 fee will be assessed for a single side, $28.00 for both sides.
For each CD used as a source for reproduction, a $10.00 fee will be assessed.
For requests of compilation sound recordings involving multiple source recordings, a $20 per hour minimum engineering fee will be assessed.

2. Reproduction Fees for Videocassettes and Motion Pictures: Cost recovery plus $20 per hour service charge.

3. Special Hourly Fee and Rush Fee: We reserve the right to charge $20.00 for labor required to process special requests.

4. Shipping and Handling/Transfer: $5.00 plus special handling fee for fragile items

5. Use Fees: All use fees are for one time, non-exclusive use. The WVRHC does not grant open ended permission for future editions or other uses, and never grants exclusive rights. Please note carefully the requirements stated in the Conditions for Use section of this Form.

Academic and Non-Profit and News Reporting - Audio:

Audiovisual productions or broadcasts	$50.00 1st minute	$25.00 additional minutes
Exhibitions, displays, websites	$50.00 1st minute	$25.00 additional minutes

Academic and Non-Profit and News Reporting - Motion Pictures:

Audiovisual productions or broadcasting (one use) - North American Distribution	$100.00 1st minute	$50.00 additional minutes
--Add home video rights	$50.00 1st minute	$25.00 additional minutes
Audiovisual productions or broadcasting (one use) - World Wide Distribution	$150.00 1st minute	$75.00 additional minutes
--Add home video rights	$75.00 1st minute	$50.00 additional minutes
Exhibitions, displays, websites	$100.00 1st minute	$50.00 additional minutes

Commercial Use - Audio:

Audiovisual productions or broadcasts	$200.00 1st minute	$100.00 additional minutes
Exhibitions, displays, websites	$200.00 1st minute	$100.00 additional minutes

Commercial Use - Motion Pictures:

Audiovisual productions or broadcasting (one use) - North American Distribution	$200.00 1st minute	$100.00 additional minutes
--Add home video rights	$100.00 1st minute	$50.00 additional minutes
Audiovisual productions or broadcasting (one use) - World Wide Distribution	$300.00 1st minute	$150.00 additional minutes
--Add home video rights	$100.00 1st minute	$50.00 additional minutes
Exhibitions, displays, websites	$200.00 1st minute	$100.00 additional minutes