Rules for the Use of Library Materials in the West Virginia & Regional History Center

  1. Registration with proper identification is required of all researchers. Visitors must sign in when arriving and sign out when departing. We reserve the right to inspect personal belongings as visitors enter and leave the library.
  2. Eating, drinking, and smoking are prohibited within the library. Researchers must refrain from loud or lengthy conversation in the reading rooms to maintain an atmosphere conducive to research.
  3. All special collections resources are non-circulating. Books and microfilm in the main reading room are open for browsing. Other materials must be requested at the reference desk and used only in designated reading areas. Materials being used must be kept in full public view at all times.
  4. Marking or writing on books, manuscripts, or other materials is strictly prohibited. Extreme care must be used in handling all special collections resources.
  5. Coats, handbags, briefcases, umbrellas, computer cases, parcels, and other personal belongings are prohibited in the manuscripts and rare books reading rooms. Lockers to secure these items are available behind the reference desk.
  6. Only pencils, paper, notepads and personal computers are permitted in the manuscripts and rare books reading rooms. The use of pens and scanning equipment of any kind is strictly prohibited. Cameras are permitted only in conjunction with a completed Camera Use Policy form.
  7. Archives and manuscripts researchers may use a maximum of one manuscript box, or one manuscript collection, whichever is smaller, at a time. Only one folder may be open at a time. The exact order and arrangement of the material must be maintained.
  8. Browsing is not permitted in the rare books collection. Staff will retrieve requested books from the shelves and bring them to a designated reading room and/or designated table. A maximum of three rare books may be requested at a time.
  9. Taking reference books into the manuscripts and rare books reading rooms is generally prohibited, but requests to do so will be considered on an individual basis.
  10. All notes and other materials must be presented to the attendant for inspection before leaving the manuscripts and rare books reading rooms.
  11. Requests for retrieval of materials and requests for photocopies will be accepted until 20 minutes before closing time.

Conditions for Duplication of Materials in the West Virginia & Regional History Center:

The duplication of materials in the West Virginia & Regional History Center (WVRHC) is subject to the following conditions:

  1. Duplication is permitted for the purpose of private study and research only in lieu of researchers taking notes. Duplicates may not be used for publication, exhibition, or any other public purpose without the express written permission of the WVRHC. Such permission may be granted only by a curator of the WVRHC or by the Dean of WVU Libraries.
  2. Some materials in the WVRHC are protected by copyright laws and other restrictions. The researcher assumes all responsibility for possible infringement of copyright and/or other literary, artistic, property or privacy rights in the act of copying or in the subsequent use of the materials copied.
  3. Permission will be granted to reproduce only portions of manuscript or archival collections. The reproduction of any collection in its entirety is prohibited.
  4. Any publication, exhibition, or other public use of materials reproduced must properly credit the source from which a copy is made. The basic credit line is “West Virginia and Regional History Center, West Virginia University Libraries.” For archives and manuscripts, the credit line should include the full name of the A&M collection.
  5. The right to publish duplicates of materials held in the WVRHC is granted on a one-time basis. Any further reproduction is prohibited without the express written permission of the WVRHC. In authorizing the publication of materials, the WVRHC does not surrender its own right to publish the materials, or to grant permission to others to do so.
  6. Researchers are not permitted to make their own copies of archives and manuscripts, maps, photographs, rare books, and recordings. Staff members will perform such service for which a fee will be charged.
  7. Researchers are permitted to photograph materials in the WVRHC at the discretion of the WVRHC, provided they read and complete the Camera Use Policy form. To order photographs, users may inquire at the reference desk about policies, forms, and fees.
  8. The WVRHC reserves the right to limit the number of photocopies provided per day to 50 per researcher. The WVRHC reserves the right to offer microfilm copies of large orders in lieu of photocopying. The WVRHC reserves the right to prohibit the duplication of restricted collections and fragile materials.