Photograph Reproduction Request Form

West Virginia and Regional History Center
West Virginia University Libraries
PO Box 6069 - 1549 University Ave
Morgantown, WV 26506-6069

Conditions for Use

1. Permission will be granted for the use of visual images (including photographs, digital reproductions of manuscripts, maps, prints and other still image material such as text and illustrations) from the West Virginia and Regional History Center (WVRHC) for the following three categories of use: 1. Research (personal), 2. Academic and Non-Profit, and 3. Commercial. Use fees are assessed for any use other than Research (personal). A completed Conditions for Use form and full payment is required before copies will be released.

All fees are for one time, non-exclusive use. The WVRHC does not grant open-ended permission for future editions or other uses, and never grants exclusive rights. Any additional use of visual image material for the same or different category must be applied for as a separate use. Additional use fees may apply at that time.

2. Credit must be given using the following credit line:

West Virginia and Regional History Center
WVU Libraries

  • For print publications, crediting of each item at its point of use is mandatory in all cases, unless an exception is granted in writing.
  • For audio-visual productions, credit can be listed with other sources of illustrations. For printed material accompanying audio-visual productions, credit at the point where the illustration is discussed.
  • For exhibitions, credit within the exhibit area.
  • The WVRHC reserves the right to increase use fees when the WVRHC images are published without credit and there are any violations of the terms.

3. The WVRHC will be given one complimentary copy of any publication or audio-visual production in which our photographs or still images appear. Exceptions may be made for productions of exceptional expense, but must be agreed to and noted on this form.

4. The WVRHC cannot, does not and will not warrant and represent that it owns all rights to images within the WVRHC. Responsibility for determining if additional permissions are needed in regard to matters including but not limited to copyright and invasion of privacy must be assumed by the user.

5. In providing reproductions of visual images and authorizing their use, the WVRHC does not surrender its right to either publish them or to grant permission to others to do so.

6. Users may not copy or permit others to make copies from reproductions of the WVRHC visual images or from any facsimiles derived from those reproductions.

7. Users may not sell, donate or otherwise transfer reproductions of visual images to other individuals or organizations without written permission from the WVRHC.

8. The WVRHC reserves the right to: limit the number of visual images copied; to restrict the reproduction or use of rare or valuable material; to make special quotations on material involving unusual difficulty in copying; and to charge higher use fees to commercial users.

Agreement to Conditions for Use

1. I acknowledge that I have received, read, and understand "Conditions for Use" as it appears on this form, and agree to comply with all the rules listed therein, and that violation of the rules is grounds for revocation of permission to use the WVRHC.


Ordering Information

Required Conditions: Payment in advance and a signed Conditions for Use form must be returned before images will be released. You will receive the needed forms and information in the reply e-mail after your order has been submitted.

1. Please provide information for each reproduction request:

Photographs & Still Images from the West Virginia History OnView Collection

Identification number (required) Title or Description Dates (if applicable)
ID no. 1 Title 1 Date 1
ID no. 2 Title 2 Date 2
ID no. 3 Title 3 Date 3
ID no. 4 Title 4 Date 4
ID no. 5 Title 5 Date 5
ID no. 6 Title 6 Date 6
ID no. 7 Title 7 Date 7
ID no. 8 Title 8 Date 8
ID no. 9 Title 9 Date 9
ID no. 10 Title 10 Date 10

Maps, Manuscripts, & Still Images from other West Virginia & Regional History Center Resources

A&M Number Cataloging Information Title Date(s)
A&M no. 1 Cataloging 1 A&M Title 1 Date(s) 1
A&M no. 2 Cataloging 2 A&M Title 2 Date(s) 2
A&M no. 3 Cataloging 3 A&M Title 3 Date(s) 3
A&M no. 4 Cataloging 4 A&M Title 4 Date(s) 4
A&M no. 5 Cataloging 5 A&M Title 5 Date(s) 5
A&M no. 6 Cataloging 6 A&M Title 6 Date(s) 6

Size (please indicate number of prints requested)

Texture


Indicate the type of use you are applying for (please check only one):

Note: Please do not put hyperlinks in the form--doing so will cause our system to flag your order as spam.

Rates

Rates are subject to change.

1. Prints (per copy)

4 x 6: $5.00 16 x 20: $50.00 (semi-glossy only)
5 x 7: $8.00 17 x 22: $60.00 (semi-glossy only)
8 x 10: $12.00 Oversize: Charge is calculated on a case-by-case basis
11 x 14: $25.00
13 x 19: $35.00

Charge for a matte finish is the original price plus an additional 50%

2. Digital Files (per copy):

For originals with dimensions up to 11 x 17 and scanned at 600 dpi: $10.00 from an original image, or $5.00 from a digital file
For originals with dimensions greater than 11 x 17 and scanned at 600 dpi: Cost recovery plus $20.00
For resolutions higher than 600 dpi: Cost recovery plus $20.00
Editing of digital files: $35.00 per hour

3. Special Hourly Fee and Rush Fee: We reserve the right to charge $20.00 for labor required to process special requests.

4. Shipping and Handling: $5.00 plus special handling fee for fragile items

5. Use Fees - Please note carefully the requirements stated in the Conditions for Use form above:

Academic and Non-Profit - In State:

Printed Material: $10.00 first image $5.00 each additional image
Exhibition: $10.00 first image $5.00 each additional image
Electonic Publications: $30.00 first image $15.00 each additional image

Broadcast: $30.00 first image $15.00 each additional image
DVD, Film and Video On Demand Distribution: $30.00 first image $15.00 each additional image
Streaming-Internet: $30.00 first image $15.00 each additional image

Academic and Non-Profit - Out of State:

Printed Material: $40.00 first image $20.00 each additional image
Exhibition: $40.00 first image $20.00 each additional image
Electonic Publications: $40.00 first image $20.00 each additional image

Broadcast: $40.00 first image $20.00 each additional image
DVD, Film and Video On Demand Distribution: $40.00 first image $20.00 each additional image
Streaming-Internet: $40.00 first image $20.00 each additional image

Commercial:

Printed Material: $100.00 first image $50.00 each additional image
Exhibition: $100.00 first image $50.00 each additional image
Electonic Publications: $100.00 first image $50.00 each additional image

Broadcast: $100.00 first image $50.00 each additional image
DVD, Film and Video On Demand Distribution: $100.00 first image $50.00 each additional image
Streaming-Internet: $100.00 first image $50.00 each additional image

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The West Virginia and Regional History Center is the largest historical archives/library relating to West Virginia in existence.

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